Accounts Payable Clerk

This position carries out routine accounting clerical duties associated with a specific accounting function. Closely supervised, but able to organize own work to meet priorities and achieve deadlines. Non-routine items will involve a supervisor or more senior clerk. Typically requires some office experience and a good understanding of the procedures related to the job and how they fit the overall functioning of the department

Responsibilities:

• Process payments, invoices, vouchers, etc. within closely defined procedures

• Verifies calculations, checks or allocates codes, and checks or obtains information for incorrect or incomplete documents

• Scans statements, ledgers, and accounts to identify unusual/overdue items and selects the correct procedure for action, referring more complex items to a supervisor or senior clerk.

•  Prepares and/or verifies computer input where information is coded for computer processing.

• May prepare ad-hoc information and statistical breakdowns as directed, from readily available sources.

• May raise standard letters in response to queries.

• May have limited telephone contact with customers and suppliers to exchange information.

• Post invoices into SAP ensuring correct purchase order, cost center or project and account is charged.

• Process accounts payable checks, wire transfer requests, and ACH / IHB files for disbursement.

• Research vendor statements, phone calls and resolve questions and discrepancies while maintaining a professional relationship.

• Maintain accounts payable records, paid invoices and accompanying documentation in a well-organized environment.

• Analyze on a quarterly basis third party vendor activity and summarize for selected accounts including third party accounts

  payable and goods receipt/invoice receipt accounts for corporate payables.

• Research and clear aged accounts payable and GRIR open items.

• Assist in the execution of year-end 1099 tax reporting.

• Processing SAP check issue and check paid files to and from Deutsche Bank and the In-House Bank.

• Maintain accurate and complete documentation of all banking related transactions related to SAP data entry.

• Ensure procurement of accounts payable related supplies such as check stock, envelopes, invoice jackets, etc.

• Ensure that ICS requirements are adhered to, and all appropriate approvals are obtained.

• Prepare support documentation as required by external and internal audits.

• Participate in projects for improved efficiency including procedure changes, document imaging, improving AP visibility and special projects.

• Back up other areas in the finance department as may be assigned

Your Profile:

• 2-4 year degree in Accounting, Finance or Business required with 2-4 years of experience
• Must be able to work in a team environment
• Must pay close attention to detail and meet specific deadline while maintaining a high quality of work
• Working knowledge of Microsoft Outlook, Word and Excel is a plus, but not required.
• SAP DOXiS system experience is required