Accounting Clerk II

Job Summary

This position carries out routine accounting clerical duties associated with a specific accounting function. Closely supervised, but able to organize own work to meet priorities and achieve deadlines. Non-routine items will involve a supervisor or more senior clerk. Typically requires some office experience and a good understanding of the procedures related to the job and how they fit the overall functioning of the department. 

Key Accountabilities

•    Process payments, invoices, vouchers, etc. within closely defined procedures
•    Verifies calculations, checks or allocates codes, and checks or obtains information for incorrect or incomplete documents.
•    Scans statements, ledgers, and accounts to identify unusual/overdue items and selects the correct procedure for action, referring more complex items to a supervisor or senior clerk.
•    Prepares and/or verifies computer input where information is coded for computer processing. 
•    May prepare ad-hoc information and statistical breakdowns as directed, from readily available sources.
•    May raise standard letters in response to queries.
•    May have limited telephone contact with customers and suppliers to exchange information. 
•    Post invoices into SAP ensuring correct purchase order, cost center or project and account is charged.
•    Process accounts payable checks, wire transfer requests, and ACH / IHB files for disbursement. 
•    Research vendor statements, phone calls and resolve questions and discrepancies while maintaining a professional relationship. 
•    Maintain accounts payable records, paid invoices and accompanying documentation in a well-organized environment. 
•    Analyze on a quarterly basis third party vendor activity and summarize for selected accounts including third party accounts payable and goods receipt/invoice receipt accounts for corporate payables.
•    Research and clear aged accounts payable and GRIR open items. 
•    Assist in the execution of year-end 1099 tax reporting. 
•    Processing SAP check issue and check paid files to and from Deutsche Bank and the In-House Bank.
•    Maintain accurate and complete documentation of all banking related transactions related to SAP data entry. 
•    Ensure procurement of accounts payable related supplies such as check stock, envelopes, invoice jackets, etc.
•    Ensure that ICS requirements are adhered to, and all appropriate approvals are obtained.
•    Prepare support documentation as required by external and internal audits.
•    Participate in projects for improved efficiency including procedure changes, document imaging, improving AP visibility and special projects. 
•    Back up other areas in the finance department as may be assigned. 

Your Profile

•    2-4 year degree in Accounting, Finance, or Business required with 0-4 years of experience.
•    Must be able to work in team environment. 
•    Must pay close attention to detail and meet specific deadline while maintaining  a high quality of work. 
•    Proficiency with Microsoft Excel, Microsoft Outlook, and Microsoft Word, SAP or comparable ERP system experience is a plus, but not required.   
•    Strong ability to communicate clearly and effectively.